Article I - Name
The organization shall be named the Lebanese GNU/Linux Users Group, hereinafter known as LEGLUG.
Article II - Objective
The objective of the LEGLUG is to bring together computer users who encourage the study of and use of the GNU/Linux operating system. The LEGLUG encourages the education of the members and the general public.
Article III - Members
Membership in the organization shall be open to all who are interested in the GNU/Linux operating system. Membership are divided into two classes:
- Regular Members: Regular members can attend meetings and participate in all online activities. Unless an event is specified to be Subscribers only, regular members can attend it.
- Subscribed Members: Subscribed members pay a membership fee (annually) and will receive goodies (cds, shirts, mugs, caps, documents...) during some of the LEGLUG's meetings. Some events are for subscribed members only. Subscribed members automatically receive an @leglug.org email address (POP3) and a user page on the website.
The Board of Directors may reduce the dues for a membership on request, determining such reduction in executive session. The fiscal year begins annually on January 1. Dues are to be paid between January 1 and January 20. Dues shall be delinquent if not received by the treasurer by February 1. Members whose dues are delinquent shall be notified of delinquency within two weeks and members whose dues are delinquent after February 28 shall be dropped from membership. If a certain member or group of members were to exhibit recurring behavior which was deemed inappropriate by the group as a whole, the group has the right to vote this member (or group of members) out and revoke all the member's (or group of members') privileges.
Article IV - Board of Directors
Section 1. The Board of Directors shall serve as trustees of the organization.
Section 2. The officers shall be a coordinator, vice- coordinator, secretary, and treasurer.
Section 3. There shall be three directors who shall serve with the officers on the Board of Directors.
Section 4. Officers and directors shall be voting members of the LEGLUG; they shall serve one-year terms or until their successors are elected and begin their terms of office. In the case where the LEGLUG's subscribed members agree that the officers and directors need not be changed (at a general vote), then they shall serve another term.
Section 5. Election shall take place in November with term of office to begin January 1.
Section 6. Elections shall be held at the November meeting, with election by ballot unless there is only one nominee for a position when a voice vote may elect. A voice vote shall not be used if there are any absentee ballots.
Section 7. Absentee ballots shall be available upon request of members to the nominating and election committee. Such request shall be made within five days of the posting of the nominations with the ballots returned to the nominating and election committee by the date of the November meeting.
Section 8. The Board shall meet on call of the coordinator or any two members with notice of at least seven days.
Section 9. The Board shall have general supervision of the LEGLUG between meetings of the general membership and shall be authorized to determine issues which may be deliberated and voted on by electronic means. Quorum of the Board shall be four members.
Section 10. Vacancies in any position of the Board of Directors shall be filled by those remaining on the Board of Directors with the exception of the office of coordinator which shall be filled by the vice-coordinator should that office become vacant.
Section 11. Board of Directors meetings are open to members. The Board may go into executive session for deliberation of sensitive issues.
Article V - Meetings
Section 1. Regular meetings shall be held monthly with the location, time, and date to be determined by the Board of Directors who have the authority to postpone or cancel meetings upon the agreement of four members of the Board with notice by electronic means.
Section 2. The regular meeting in November shall be the annual meeting at which officer and committee reports shall be heard, and election held. Meeting notice of at least fourteen days shall be given to all members by mail or electronic means.
Section 3. Special meetings may be held on the call of four members of the Board, or ten members who request such a meeting with notice of at least seven days by mail or electronic means.
Section 4. Regular meetings are open to the public.
Article VI - Duties of Officers
Section 1. Duties of the officers are as follows:
- Coordinator: The coordinator shall preside at all meetings of the membership and the Board of Directors. The coordinator shall call the regular meetings and special meetings of the organization. The coordinator shall enforce all rules of the organization and perform all duties of the presidents of like organizations. The coordinator is a member ex-officio of all committees.
- Vice-coordinator: The Vice-coordinator shall perform all duties of the coordinator in case of absence or disability of the coordinator.
- Secretary: The secretary shall record minutes of all meetings of the general membership and the meetings of the Board of Directors and post them to the LEGLUG's online database.
- Treasurer: The treasurer shall assume responsibility for all funds and financial records of the organization. The treasurer shall issue financial reports at meetings of the general membership and of the Board of Directors.
Section 2. In addition to described duties, officers shall perform other duties customary to the office.
Article VII - Committees and Special Interest Groups
The Board of Directors or the general membership gathered in meetings are each empowered to establish committees and special interest groups as needed.
Article VIII - Amendments
These bylaws may be amended at any meeting by a two-thirds vote of the members provided notice of proposed changes, additions, or deletions shall have been submitted in writing thirty days before the meeting. Notice shall be mailed or be sent by email or FAX to all members, at least two weeks before the meeting.